Why recruiters lose candidates between calls
The best placements often come from someone you spoke to months ago who wasn’t ready then. The ATS has their résumé, but not the part that matters when you call back: what they said they wanted, what held them back, and what you promised to send. If that lives in your head, it fades. BlackBook keeps it with the person.
What BlackBook does for a recruiter
| You want to… | In BlackBook |
|---|---|
| Remember what a candidate wants next | Notes and conversation history for each person |
| Check back in at the right time | Follow-up reminders, so “ping me in Q1” actually happens |
| Know who to call this week | Pulse turns your notes, history and reminders into a suggested next step |
| Keep hiring managers warm | Birthday reminders and personal details, so check-ins aren’t only about open roles |
| Capture notes fast after a call | With Pro on iOS 26, BlackBook AI helps turn a spoken recap into a follow-up you review |
| Keep your network yours | No account; data stays on your iPhone and private iCloud; no ad SDKs, never sold |
A 10-minute weekly routine
- Add your top people first: placed candidates, “not yet” candidates you’d love to place, and your best hiring managers.
- After every call, add one note: what they want next and what you promised.
- Set a follow-up reminder for when they said to check back.
- Each Monday, open Pulse and work the list it suggests.
- Before each call, reread your notes so you open with something specific.
For more on follow-ups, read how to follow up after a networking event and how to follow through on the promises you make.
When an ATS or recruiting CRM is the better fit
If you need shared pipelines, job postings, team visibility or reporting for an agency, use a recruiting CRM or ATS built for that. BlackBook is for your own relationships: the personal context and timing that help you be the recruiter people pick up the phone for.
BlackBook facts
- Platform: iPhone, iOS 17.6 or later
- Price: free download; optional BlackBook Pro subscription (prices shown in the app)
- Free plan: 25 people, 2 notes per person, 30 days of interaction history
- Pro: unlimited people and full history, VIP reminders and insights, relationship notes with tags, duplicate detection, BlackBook AI
- AI: on-device via Apple Intelligence (Pro, iOS 26, compatible iPhone)
- Privacy: data on your device and private iCloud, no account, no ad SDKs, data never sold
- Developer: Preston Earnest / Earnestly Studios LLC
Frequently asked questions
Does BlackBook replace my ATS?
No. BlackBook is a personal CRM, not an applicant tracking system. It has no job postings, pipelines or team sharing. Recruiters use it for their own relationship notes and follow-ups alongside their ATS.
Do I need an account?
No. BlackBook needs no account, sign-up or login. Your people and notes stay on your iPhone and in your private iCloud.
Is it free?
BlackBook is free to download with a free plan of 25 people, two notes per person and 30 days of interaction history. BlackBook Pro is an optional subscription for unlimited people and full history; prices are shown in the app.
Can I dictate notes after a call?
With BlackBook Pro on iOS 26 and a compatible iPhone, BlackBook AI uses on-device Apple Intelligence to help turn a quick spoken recap into a follow-up for you to review.
Does it sell my data or show ads?
No. BlackBook includes no advertising SDKs and never sells your data.
Be the recruiter people remember.
BlackBook is free to download for iPhone (iOS 17.6+). Start with 25 people, no account needed.
Get BlackBook – Personal CRM